Civils Project Manager – Estimator

Experience Required 3+ years preferred

Job Summary


Estimator responsibilities

· Prepare estimates and purchase orders in detail for all products

· Ensure timely completion of estimates

· Understand the scope of work to bid

· Manage bid pricing from all vendors

· Prepare cost analysis

· Establish and maintain working relationships with vendors and subcontractors


Plan the project

· Attend pre-bid meetings and gather requirements as needed.

· Refine the scope of the project in collaboration with senior management/customer.

· Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project

· Determine the resources (labor, materials, equipment, etc.) and criteria (locates, permits, safety needs, etc.) required to complete the project.

· Develop a schedule for project completion that effectively allocates the resources to the activities

· Review the project schedule with all affected stakeholders and senior management as necessary; revise the schedule as required

· Determine the objectives and measures upon which the project will be evaluated at its completion including hours, costs, revenues, time to invoice, time to close.


Schedule the project

· Maintain an effective dialog with division Construction Managers/Site Supervisors regarding the planning and scheduling of resources for division efforts.

· Verify the final job folder with all necessary forms, complete work order, and all supporting prints and job documentation is complete.

· Meet with Construction Manager to officially review all aspects of the job and formally transition the job to the scheduling/implementation phase of the project.

· In consultation with the appropriate manager, select staff with appropriate skills for the project activities

· Manage project staff according to the established policies and practices of the organization

· Ensure that all project personnel receive an appropriate orientation to the project

· Contract qualified staff to work on the project as needed


Implement the project

· Demonstrates a team focus, providing leadership, support, and adherence to sound business practices.

· Execute the project according to the project plan

· Use forms and records to document project progress

· Set up files to ensure that all project information is appropriately documented and secured

· Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project

· Establish a communication schedule to update stakeholders including appropriate staff in the organization and the customer on the progress of the project

· Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

· Ensure all project closing tasks are completed.


Control the project

· Provides effective management and utilization of labor, materials and equipment resources, controlling costs within budget guidelines and producing optimal margins.

· Identify areas of risk and opportunity, ensuring projects meet or exceed budgeted financial objectives with focus on revenue, expense control and margin optimization.

· Monitor and approve all budgeted project expenditures

· Monitor cash flow projections and report actual cash flow and variance to senior

management on a regular basis (monthly/bimonthly)

· Manage all project funds according to established accounting policies and procedures

· Proactively identify problematic design/construction elements and formulate solutions.

· Initiate change orders with the customer for all changes to the scope of work

· Ensure that all financial records for the project are up to date

· Prepare documentation for final invoice, financial reports and supporting documentation


Evaluate the project

· Ensure that the project deliverables are on time, within budget and at the required level of quality

· Evaluate the outcomes of the project as established during the planning phase

· Lead debrief on completed project to track factors affecting successful project implementation and profitability


Serve as customer liaison

· Identify and develop strategic accounts.

· Communicate effectively with clients to identify needs and evaluate alternative business solutions and strategies.

· Demonstrate a commitment to customer satisfaction and lasting client relationships.


· College degree or equivalent work experience.

· Ability to read engineering drawings, blueprints and technical documents.

· Civil construction and site development experience in all aspects of the Civils industry

· Underground utility experience Must have excellent organizational skills and be detail oriented

· Familiar with project management principles

· Excellent verbal and written communication skills

· Computer literacy with MS Office products

· Commitment to proper Civils safety practices

· Must have valid Driver’s License

· Some travel may be required.