ACCOUNTS RECEIVABLE SPECIALIST

JOB SUMMARY

TO PROVIDE FINANCIAL, CLERICAL, AND ADMINISTRATIVE SERVICES TO ENSURE EFFICIENT, TIMELY AND ACCURATE PAYMENT OF ACCOUNTS RECEIVABLES FOR JDH CONTRACTING, INC. / NORTHERN LIGHTS LOCATION AND INSPECTION, INC

THIS POSITION REPORTS DIRECTLY TO THE JDH CONTRACTING, INC. CONTROLLER.

JOB DUTIES AND RESPONSIBILITIES

  • MAINTAIN UP-TO-DATE BILLING SYSTEM
  • GENERATE AND SEND OUT INVOICES
  • FOLLOW UP ON, COLLECT AND ALLOCATE PAYMENTS
  • CARRY OUT BILLING, COLLECTION, AND REPORTING ACTIVITIES ACCORDING TO SPECIFIC DEADLINES
  • PERFORM ACCOUNT RECONCILIATIONS
  • MONITOR CUSTOMER ACCOUNT DETAILS FOR NON-PAYMENTS, DELAYED PAYMENTS, AND OTHER IRREGULARITIES
  • RESEARCH AND RESOLVE PAYMENT DISCREPANCIES
  • GENERATE AGE ANALYSIS REPORTS AND SHARE WITHIN THE ORGANIZATION AS MAY BE REQUIRED
  • REVIEW AR AGING TO ENSURE COMPLIANCE
  • MAINTAIN ACCOUNTS RECEIVABLE CUSTOMER FILES AND RECORDS
  • FOLLOW ESTABLISHED PROCEDURES FOR PROCESSING RECEIPTS, CASH, ETC.
  • PROCESS CREDIT CARD PAYMENTS
  • PREPARE BANK DEPOSITS
  • INVESTIGATE AND RESOLVE CUSTOMER QUERIES
  • PROCESS ADJUSTMENTS
  • COMMUNICATE WITH CUSTOMERS VIA PHONE, EMAIL, MAIL, OR PERSONALLY
  • COMMUNICATE REGULARLY WITH THE CONTROLLER, WHICH INCLUDES AR CLIENT STATUS, UPDATES TO CASH FLOW PROJECTIONS, BANK COMMUNICATIONS, AND ANY OTHER COMMUNICATION REQUIRED
  • ASSIST WITH MONTH-END CLOSING
  • UPDATE AND MAINTAIN THIRTEEN (13) WEEK ROLLING CASH FLOW ANALYSIS
  • WORK WITH JDH CONTRACTING, INC. AND NORTHERN LIGHTS LOCATING AND INSPECTION, INC. EXECUTIVES, DEPARTMENT HEADS AND SUPERVISORY PERSONNEL TO ENSURE TIMELY AR INVOICE PROCESSING
  • ALL OTHER DUTIES AS MAY BE ASSIGNED

EDUCATION AND EXPERIENCE

  • KNOWLEDGE OF ACCOUNTS RECEIVABLE
  • KNOWLEDGE OF OFFICE ADMINISTRATION AND PROCEDURES
  • KNOWLEDGE OF GENERAL BOOKKEEPING PROCEDURES
  • KNOWLEDGE OF GENERAL ACCOUNTING PRINCIPALS
  • PROFICIENT IN RELEVANT COMPUTER SOFTWARE
  • KNOWLEDGE OF REGULATORY STANDARDS AND COMPLIANCE REQUIREMENTS AS MAY BE REQUIRED FOR THIS POSITION.
  • A MINIMUM OF 3 – 5 YEARS ACCOUNTS RECEIVABLE AND GENERAL ACCOUNTING EXPERIENCE; COLLEGE DEGREE IN ACCOUNTING, BUSINESS OR OTHER RELATED BUSINESS FIELD WOULD BE DESIRABLE.

KEY SKILLS AND COMPETENCIES

  • ATTENTION TO DETAIL AND ACCURACY
  • GOOD VERBAL AND WRITTEN COMMUNICATION SKILLS
  • ORGANIZATIONAL SKILLS
  • INFORMATION MANAGEMENT
  • PROBLEM ANALYSIS AND PROBLEM-SOLVING SKILLS
  • PROVEN ABILITY TO SUCCESSFULLY FUNCTION IN A TEAM ENVIRONMENT
  • ALWAYS MAINTAIN A SENSE OF URGENCY
  • EXCELLENT CUSTOMER SERVICE SKILLS – INTERNAL AND EXTERNAL
  • A DESIRE AND ABILITY TO WORK COLLABORATIVELY WITH OTHERS, I.E., ALL LEVELS OF MANAGEMENT, COMMUNICATING FULLY WITH OTHER TEAM MEMBERS, IMMEDIATE SUPERVISOR, CLIENTS, AND CROSS COMPANIES TO ACCOMPLISH DAILY GOALS AND OBJECTIVES.
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